The District Attorney’s Office in the Clayton Judicial Circuit has an opening for a Part Time Legal Secretary.
Purpose of Classification:
Performs clerical work for an assigned program within a legal office. Receives, records and processes legal
documents; enters data and retrieves information from department databases; maintains electronic and manual
files; receives, records, and processes payments; assists callers, customers, and visitors.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. All functions may not be performed in all legal departments. Other duties may be required and assigned.
Provides clerical support to an assigned program within the District Attorney’s Office or the Solicitor
General’s office. Works directly with Assistant District Attorneys, Assistant Solicitors General, and
Receives legal documents and requests such as subpoenas, warrants, motions, discovery requests, etc.;
reviews and records; incorporates with related legal documents and/or compiles with related case/file
information; takes appropriate action.
Researches information to complete legal documents and records; prepares legal descriptions, agreements,
contracts, notices, etc.; prepares legal drafts, letters, reports, summaries and correspondence; finalizes
information/documents upon approval; maintains copies for department files and submits to appropriate
Creates and maintains legal files for assigned programs/services; enters information into department
databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate.
Performs a variety of administrative duties pertaining to department fiscal and procurement activities;
reconciles bank statements, requests purchase orders for payment of monthly accounts; prepares
reimbursement memo and check and submits to the Finance department. Performs locate duties pertaining
to postal records, credit reports, EPLN, Department of Labor records and driver’s license records.
May receive process and disburse child support payments; and perform related recordkeeping and
accounting functions. Identifies case management data and coordinates correction of data with case
manager in order to resolve disbursement errors.
Answers telephones; greets clients and visitors; provides assistance, requested documents and information;
refers callers/visitors to other staff members as appropriate.
Prepares folders; maintains files of department correspondence, program records, legal documents, etc.;
photocopies documents and distributes and/or files; and requests information from other departments as
necessary to complete department records/files.
Receives, dates, and distributes incoming mail; prepares outgoing mail.
Performs other related duties as required.
High School Diploma or GED supplemented by two (2) years of experience providing clerical support in a
legal, administrative business, or professional environment; or any equivalent combination of education,
training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which
may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10
pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues
or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse
The Clayton Judicial Circuit is an equal employment opportunity employer and in compliance with the Americans with Disabilities Act, will provide reasonable accommodations to qualified individuals with disabilities.
$$13.70 per hour
Submit resume and cover below: